Microsoft 365 Access for Active vs. Inactive Students

Microsoft 365 Access for Active vs. Inactive Students

Overview

Gwinnett Technical College provides Microsoft 365 access to all students. The features available to you depend on your enrollment status.

• Active students receive Microsoft 365 A3 (full access)
• Inactive students receive Microsoft 365 A1 (limited access)

An Active Student is one who has attended classes within the last three semesters without interruption, maintaining continuous enrollment status at Gwinnett Technical College.

If a student does not attend for three semesters or more, they are considered Inactive

🎓 Active Students (A3 License)

As an active student, you have access to the full Microsoft 365 experience, including:

✅ Install Microsoft Office on your computer

• Word, Excel, PowerPoint, Outlook, and more
• Works on personal laptops and desktops

✅ Use apps online or offline

• Continue working even without internet access

✅ Access through the Gwinnett Tech Student Dashboard

• Web versions still available anytime

✅ Email and calendar (Outlook)
✅ OneDrive cloud storage
✅ Microsoft Teams for classes and collaboration

🎓 Inactive Students (A1 License)

When a student does not attend classes for three semesters, they are considered Inactive. The Office 365 license for inactive students transitions to A1. You still retain access to your account, but with fewer features.

✅ What you still have access to:

• Email (Outlook)
• Files stored in OneDrive
• Microsoft Office apps through the Gwinnett Tech student dashboard page (web-only)

❌ What changes:

• You can no longer install Office apps on your computer
• Desktop apps like Word, Excel, and Outlook will stop working
• You must use the web versions only via the student dashboard

🔄 What happens during the change?

If your status changes from active to inactive:

• Your files and email remain available
• Installed Office apps will deactivate
• To continue working, go to: 👉 Gwinnett Tech Student Dashboard → Microsoft 365 apps

💡 Quick Summary